The purpose of a taxpayor ID system is to simplify the tax collection process. It allows multiple tax items to be consolidated to a single taxpayor account. Every tax that is collected has two identification numbers associated with it. A Taxpayor ID, which identifies the person who will pay the tax, and a Parcel Number or PPAN, which identifies the property that generated the tax.
Using the Assessor's Real Estate and Personal programs involves three main files:
The most important thing to remember is that the only number that refers to a person is the Taxpayor ID number. Just as the real estate parcel number identifies the physical property and not the owner or taxpayor, the PPAN number identifies the physical property.
It is obvious that separate parcel and taxpayor numbers are needed for real estate. At first it may seem unnecessary in personal property. However, there are several situations where separate numbers are needed. For example, a taxpayor may have one assessment for his individual property and another for business property. A business with several locations, each in a different school district, would have to assess each location under a different PPAN, so that the different millage rates can be applied. A parent and child may each assess their property under their own PPAN, but the parent pays the taxes for both
Real Estate - From the main window, existing parcels may be pulled up by using Search tab, and new parcels can be added by clicking the Add button on the toolbar. Once a parcel is on the screen, you may assign a taxpayer by going to the Administration tab and then selecting the Ownership tab. If Taxpayer Lookup is enabled in your county, click the Lookup button or press the F9 key. This activates the Taxpayer Lookup, which is a list of all the names in the Collector's taxpayer file. If the taxpayer is in the list, simply highlight their name and press enter. If not, you may use the Add button or the F10 key to add them to the Collector's file, and then assign them by pressing enter. The Taxpayer ID, Name and Address will appear the Taxpayer Name and Address portion of the tab, in the upper-left corner. You can now enter the Property Owner information or click the buttons to copy the info for you.
Personal - From the main window, existing assessments may be pulled up by using the Search tab, and new assessments can be added by clicking the Add button Once an assessment is on the screen, you may assign a taxpayer by selecting Account Info tab and clicking the Lookup button or pressing the F9 key. This actives the Taxpayer Lookup, which works just like in Real Estate.
For new assessments:
For existing assessments